Paying the Bills

The carriers you assign are going to need to be paid. That means someone is going to have to audit those invoices and verify the invoice amount is the agreed upon amount. The Advantage System makes light work of auditing and settling Freight Bills.

EDI Freight Bills

EDI Freight Bills received from Railroads and Drayage Carriers are automatically pre-audited and posted if they are valid and in the correct amount (within a user defined tolerance of the expected amount). This saves hour-upon-hour of effort.

Of course, not all carriers are able to send you EDI Freight Bills, and some EDI bills will be incorrect and will require being manually posted, so the system includes a manual Freight Bill Auditing and Posting function that is fast and easy.

Freight Bill Auditing

The super efficient posting routine assures accuracy and eliminates the possibility of duplicate payments. In addition, if Actual Costs differ from the Expected

Costs, the cost accounting automatically adjusts to reflect the difference. In addition, carrier reports detail these variances. Invoice amounts that are outside of a tolerance you set, will require the operator to check their work and acknowledge the difference is acceptable (and not a misplaced decimal point — $10.00 versus 100.00).

After identifying the Carrier and verifying the uniqueness of the carrier’s invoice number, the System displays all moves the carrier has performed that have not been invoiced. If you receive an invoice for a move that is not shown on the posting screen, you found a problem— it is either a duplicate invoice, or the invoice doesn’t belong to you, or the routing on the Order did not include a trip leg that maybe it should have. This Auditing while Posting technique means there are no duplicated efforts.

Check Writing is a Breeze

When it comes time to print checks, our top rated check writing system comes into play. By supplying criterion, such as a range of due dates, the system will approve for payment all invoices that meet your specifications. For example, you

might want to pay all carriers whose invoices have a due date earlier than the end of the current week. Using this criteria, the system will find all qualifying invoices and pay them when you print checks. Paying railroads or other carriers that automatically draft your account is just as simple… You go through the same process, to satisfy (mark as paid) the invoices in the system and to transfer cash to your “Rail Draft Account”. When it is time, you literally Print Checks with just a couple of mouse clicks. Its quick, easy and is done without any unnecessary effort.

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